PROJECT ACCOUNTING & FINANCE.
JAMIS. GovCon Software.
BACK TO PRODUCT LINE
JAMIS Prime’s Finance & Project Accounting Cloud is purpose-built to navigate the hyper-complex operational landscape of today’s government contractors. Beyond traditional back-office support, the suite leverages modern automation and predictive analytics to provide real-time visibility into mission-critical project performance and resource optimization. With built-in support for DCAA compliance, FAR, and CAS requirements, and a FedRAMP Moderate compliant cloud environment, JAMIS Prime reduces compliance risk, improves visibility into contract performance, and gives accounting and finance teams the confidence to make faster, better decisions.
Innovative Financial Management and Project Accounting for Growing Government Contractors
- Seamlessly unify core finance and accounting functions with strong compliance management
- Tracking of detailed cost information (direct, indirect, and overhead expenses) for each contract, project, and subtask
- Accelerate your cash flow and eliminate manual entry with automated AP workflows and optimized AR tracking
- Multi-Entity, Intercompany, and International capabilities
- Automated processes via artificial intelligence and machine learning
Regulatory Compliance
JAMIS Prime ERP transforms the burden of compliance into a strategic edge, shielding your business from risk by automating the complex nuances of FAR, CAS, and DCAA requirements. With real-time audit readiness built into your daily workflow, you can stop worrying about the regulators and focus on winning more high-value contracts.
- Automated Cost Segregation: Natively isolates unallowable expenses per FAR Part 31 to prevent improper government billing.
- Indirect Rate Management: Automates complex overhead, fringe, and G&A allocations for precise, real-time CAS compliance.
- DCAA-Grade Timekeeping: Enforces total time accounting and provides immutable audit trails for all labor distribution and timecard changes.
- CMMC & FedRAMP Security: Provides a secure, FedRAMP-authorized cloud environment that meets the rigorous cybersecurity mandates of CMMC 2.0.
- One-Click Audit Trails: Links supporting documentation directly to ledger transactions for instant verification during DCAA reviews.
- Streamlined ICS Support: Simplifies the Incurred Cost Submission process by maintaining continuously reconciled, project-level financial data.
Project Accounting / Job Costing
JAMIS Prime ERP provides an integrated, cloud-native foundation that automates the tracking of direct and indirect costs at every project level, ensuring seamless compliance with DCAA, FAR, and CAS standards. By delivering real-time visibility into mission-critical metrics and CMMC-ready security, the system transforms complex accounting data into actionable insights for strategic decision-making. Tracks detailed cost information, including direct, indirect, and overhead expenses, for each contract, project, and subtask
- Allocates indirect costs accurately to final cost objectives
- Provides special treatment for Research and Development (R&D) and Bid and Proposal (B&P) expenses
- Supports compliance with Federal Acquisition Regulation (FAR) Part 31
- Satisfies Defense Contract Audit Agency (DCAA) audit requirements
- Supports identification and accumulation of direct costs by contract, contract line item, or task order
- Enables estimating, tracking, and control of project costs, billing, and revenue
- Automates the exclusion of unallowable costs based on FAR Part 31 or other contract provisions
General Ledger
The General Ledger serves as a cloud-integrated command center that synchronizes high-level financial health with granular, real-time data from the project/job cost sub-ledger. This automated architecture eliminates manual reconciliation and ensures that every transaction is instantly audit-ready and traceable to the source.
- GL Anomaly Detection utilizes integrated machine learning to continuously monitor general ledger transactions, automatically flagging outliers and unusual posting patterns to ensure audit readiness and prevent financial misstatements
- Provides a flexible general ledger account structure by allowing you to define segments, segment lengths, and segment values to meet reporting and analytical needs
- Includes integrated reporting tools that leverage the GL account structure to design financial statements tailored to your business
- Offers flexible configuration of financial periods, including monthly, bi-monthly, annual, or custom-defined periods
- Incorporates a comprehensive set of inquiry screens and reports for immediate access to general ledger balances and activity
- Enables the creation of recurring transactions based on defined schedules and time periods
Accounts Receivable
Billing and collections are simplified when invoicing, payments, and customer data are managed in one place. JAMIS Prime’s Accounts Receivable module helps automate receivables and billing operations, allowing teams to generate invoices, deliver statements, apply payments, track balances, and produce customer reports while maintaining a complete audit trail.
- Automates invoice and statement delivery, with support for printed, HTML, or PDF formats and email distribution, while storing copies with the customer record for audit and reference purposes
- Provides easy access to historical invoices, which can be stored and searched by customer or contract
- Integrates automated credit card processing while allowing flexibility to manually enter charges, void transactions, and issue refunds
- Includes inquiry screens to view credit card transactions and generate warnings for expiring credit cards
- Supports recurring billing scenarios such as monthly fees, setup fees, renewals, consumption-based charges, overages, and minimum charges
- Includes customer account security controls that restrict access to customer account information and balances based on assigned roles
Accounts Payable
The Accounts Payable module helps manage liabilities for purchased and received goods and services while automating payment processing and improving visibility into cash requirements. Comprehensive inquiry screens and reports provide insight into current AP status and historical vendor activity.
- JAMIS Prime AP Document Recognition leverages AI and machine learning to automatically extract data from PDF invoices, transforming manual entry into a streamlined, one-click process
- Provides a configurable payment approval process that allows bills to be automatically approved or routed for review, with flexibility to prioritize payments, select funding accounts, and issue payments by check or electronic methods
- Creates recurring bills to reduce manual data entry and minimize errors, with control over payment frequency and duration
- Manages vendor refunds by applying them to debit adjustments or prepayment documents
- Includes a full set of aging reports to analyze outstanding balances, past-due accounts, and vendor performance
- Tracks 1099 payments for each vendor and produces required 1099 reports
- Provides vendor account security controls to restrict access to sensitive vendor information based on user roles
Cash Management
Accurate cash visibility is essential for day-to-day financial operations. JAMIS Prime’s Cash Management module helps organizations manage cash transactions, balances, funds transfers, and bank reconciliations. Fully integrated with the General Ledger, Accounts Payable, and Accounts Receivable modules, it ensures cash activity is consistently tracked across the system.
- Automatically collects cash account transactions from General Ledger, Accounts Payable, and Accounts Receivable for clearing and reconciliation
- Allows funds transfers between bank accounts while tracking in-transit funds and recording associated bank fees
- Simplifies bank reconciliation by matching system balances to bank statements
- Maintains complete remittance and payment information for vendors and customers based on preferred payment methods
- Supports configuration of processing centers for cash collection and association of customer payment methods
- Enables cash reporting to support reconciliation, short-term cash management, and cash forecasting
Tax Management
The Tax Management module provides centralized tax configuration, management, and reporting to support accurate and consistent tax processing across the system. Tax settings are applied across all applicable modules and support audit readiness and reporting requirements.
- Supports flexible tax configuration for sales, use, withholding, VAT, and reverse VAT taxes, including multiple rates, effective dates, and minimum or maximum tax amounts
- Calculates taxes at the line-item or document level and supports tax-on-tax and item-only tax scenarios
- Integrates with all modules that require tax calculation, applying taxes automatically based on tax zones and tax categories
- Supports automatic offset with Accounts Payable by representing tax agencies as vendor accounts and generating payable transactions for tax liabilities
- Enables flexible tax reporting to meet the requirements of multiple tax authorities
Multi-Company and Inter-Company Accounting
JAMIS Prime ERP streamlines complex corporate structures by centralizing multi-entity management within a single database, allowing for automated intercompany settlements and real-time consolidated financial reporting. This architecture eliminates manual data entry across subsidiaries while maintaining strict data isolation and due-to/due-from accuracy for seamless DCAA-compliant auditing.
- Supports centralized accounting for functions such as cash management, vendor payments, and customer invoicing across multiple entities
- Maintains individual ledgers for each entity and automatically eliminates inter-company transactions during financial rollups
- Allows users to be assigned access to specific organizations, with the ability to switch between entities without re-authenticating
- Provides account-based controls to define which accounts are eligible for inter-company transactions
- Integrates with fixed asset management to track assets by organization and retain depreciation and purchase history during transfers
- Supports overhead expense allocation across entities to associate shared costs appropriately
- Links inter-company transactions to all other modules to maintain a complete audit trail
Related Content
Control Costs and Focus on Profitable Projects in a Volatile Federal Contracting Market
Project Accounting & Job Costing
A Guide to Indirect Cost Rates in Government Contracting
DISCOVER WHY JAMIS IS SO POWERFUL
JAMIS Prime is a true cloud ERP system that breaks down barriers and helps drive collaboration and knowledge-sharing across your organization, so your people can do what they do best.
