Setting up your DCAA Compliant Accounting System
JAMIS has designed and developed our project ERP solutions from inception to help customers meet needs for a DCAA compliant system. JAMIS helps customers meet federal government compliance regulations as defined in the Defense Contract Audit Agency’s CAS (Cost Accounting Standards) and FAR (Federal Acquisition Regulation). Companies using the JAMIS system are regularly certified as being compliant and routinely pass their DCAA audits. JAMIS gives you the tools you need for compliance in all material respects with the criteria contained in FAR 53.209-1(f) and Standard Form 1408 (SF-1408). It’s important to note that the DCAA requires that each government contractor’s processes, including accounting policies and procedures be compliant. The software package alone cannot guarantee compliance.
The following JAMIS capabilities help government contractors meet DCAA compliance standards:
- Segregation of direct and indirect costs
- Cumulative-to-date direct costs by WBS (work breakdown structure) element and cost element
- Cost collection by pool and calculation and allocation of indirect costs by provisional, target, and/or actual burden rates
- Segregation and identification of unallowable costs
- Total time accounting and uncompensated overtime/effective pay rate calculations
- Change audit trail for electronic timecards
- Email notice to employee if electronic timecard is not completed on a daily basis
- Access/maintenance of electronic timecards limited to authorized personnel only
- Recording of timecard electronic signature, submittal, and approval actions in audit trail
- Government per diem limits checking and proper segregation of unallowable overages on electronic expense reports
In addition to our internal staff, JAMIS has many partners who focus on compliance needs for government contractors. JAMIS is well connected with many of the leading consulting firms that can assist you in many areas, including:
- DCAA audits and accounting system reviews
- Proposal preparation and strategy and contract negotiations
- Ethics compliance
- Developing accounting policies and procedures
- Indirect rate structures and changes
- Setting up electronic timekeeping systems
- Total time accounting
- Preparation of Incurred Cost Report submissions
- CASB Disclosure statement preparation and revisions
- Developing teaming agreements
- Business systems audits and compliance
- Service Contract Act (SCA) and Davis Bacon Act (DBA) compliance
- EVMS
- International Payroll and global mobility
- Federal Acquisition Regulation (FAR) consulting
- Cost Accounting Standards (CAS) consulting
- Classification of direct and indirect costs
- Cost allowability issues
- GSA schedule preparation
- Bid protests
- General risk assessment
- Litigation consulting and expert testimony
- Contract terminations
- Sarbanes-Oxley compliance
We also work with partners with outsourcing capabilities, including:
- Contracts administration
- Temporary CFO/Controller
- Contract close out assistance
- General bookkeeping services
JAMIS has a partnership with Federal Publications to provide continuing professional education (CPE) accredited courses for government contractors and the CPAs who work with them. JAMIS clients and partners can take advantage of a 20% discount when they register for Federal Publication Seminars’ classroom and online courses using the JAMIS Partner discount code. In addition to discounted enrollment, JAMIS offers a limited number of free courses and seminars throughout the year: half onsite and half as on-demand programs. Promotions for free training opportunities are offered through JAMIS’ social media platforms and events.
