For companies doing business with the federal government, labor management and the complex laws and regulations associated with it can be daunting. While many GovCon ERP systems have the ability to automate some of the setup and labor management processes, it can be difficult to find a single solution that encompasses all of your requirements. JAMIS Prime ERP provides a fully-integrated time and expense module that gives your organization the ability to process labor and expense costs quickly and post them to projects accurately, resulting in the ability to bill your customers quicker and collect cash faster!
Mobility
What was once known as a “nice to have feature”, mobility, has now become a requirement in today’s business environment if you want to stay competitive. JAMIS Prime ERP provides a modern, device agnostic application that allows users to enter time and expenses anywhere in the world, at any time. With a user interface (UI) that was built for a mobile application, users can easily track time against a job(s), take a picture of a receipt to attach it to your expenses, or approve time and expense reports while on the go. Beyond just time and expense, the JAMIS Prime mobile platform supports additional JAMIS Prime modules like purchase orders, sales orders, CRM among others to allow your employees to be effective whether they are inside or outside the office.
Timesheets
GovCon time and labor processing is laden with complex labor regulations governing timekeeping, labor costing, billing, and payroll processing as defined in requirements from the DCAA, FAR, SCA/DBA, FLSA, Union CBAs, as well as state and local labor rules. For GovCons in particular, this means complying with DFARS 252.242-7006 (c) (9) requirements, which state “A timekeeping system that identifies employee’s labor by intermediate or final cost objective”. GovCons must also adhere to additional rules and policies are prescribed in DCAAM Pamphlet 7641.90, Labor Charging Systems. The embedded time management module within JAMIS Prime ERP is built to help organizations capture accurate labor charges, process approvals and labor distribution. There is no additional software to license or install, and time management connects to all other areas of the system. Projects can be automatically assigned to your employees’ time card for ease of use, ensuring they are only adding time to the projects they are assigned to. Within the timecard, organizations can provide work instructions to give employees instructions on what they should be doing in order to track time. This helps maintain DCAA compliance which is of the utmost importance.
Expenses
JAMIS Prime ERPs expense reporting software is designed to make it fast and easy to capture employee travel and material expenses. Expenses can be captured singularly through an expense or through an expense report should there be multiple expenses incurred. Restrictions can also be put in place to ensure only allowable expenses are being entered into the system. Built for mobile workforce, employees can easily take a picture of any expense receipt, attach it to a job and upload it to the expense report. Whether users decide to post expenses on the mobile app or browser, JAMIS Prime ERP provides a paperless solution that eliminates costly spreadsheets and paper receipts.
Approvals
Time and expense approvals play a crucial role in certifying all time and expenses are valid and no fraudulent activity slips through the cracks. JAMIS Prime ERP supports a multi-level, automated approval process to eliminate administrative effort and increase efficiency. Through the use of dashboards and push notifications, managers or authorized approvers are notified of any approvals that need to be made.
Conclusion
Evaluating and implementing a software solution to help manage your time and expenses is an important and potentially costly decision. JAMIS understands this, which is why we offer best-of-breed features and functions to help safeguard your time and money. Are you interested in discussing your needs and seeing JAMIS Prime ERP for yourself? Please contact us today to schedule a demonstration.
