JAMIS Software

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The Modern ERP Built for Regional Planning

RPC Financial Management, Uncomplicated

JAMIS Prime ERP is uniquely engineered to replace the fragmented, spreadsheet-heavy systems that Regional Planning Commissions often use to manage their complex operations. Built from the ground up for federally funded organizations, the platform unites project management, employee time tracking, and fund accounting into a single, secure cloud environment. It seamlessly handles the intricate task of allocating labor and vendor costs across diverse revenue streams, such as federal highway grants, state level allocations, and local member dues; this ensures complete financial transparency without manual data entry.

At its core, JAMIS Prime embeds strict 2 CFR 200 (Uniform Guidance) compliance directly into daily workflows, turning the stress of audit preparation into a non-event. Features like automated indirect cost recovery and one-click SEFA reporting ensure that the agency is always audit-ready. By aligning real time financial tracking directly with the commission's annual work program, the system gives executive directors the accurate, clear data they need to report confidently to federal agencies, state controllers, and local boards of mayors.


Regional Missions Need Smart Software

  • Advanced Fund Accounting & Braided Funding Management

    PDCs rarely have simple revenue streams; they must balance multiple federal grants alongside state and local funding for a single regional project.

    • True Fund & Grant Tracking: Track revenues and expenditures by individual grant, program, or local funding source.
    • Automated Cost Allocation & Matches: Natively automates complex cost-sharing. If a transportation corridor study requires an 80% Federal Highway match and a 20% local member jurisdiction match, JAMIS automatically splits and allocates those labor costs and vendor invoices behind the scenes.
    • Unified Planning Work Program (UPWP) Alignment: Align your chart of accounts directly with your UPWP, enabling real-time budget-versus-actual tracking for federal, state, and local regional deliverables.

  • Streamlined Time, Labor, and Project Management

    Because labor is usually an RPC's largest expense, ensuring that staff time is accurately charged to the correct grant is a critical day-to-day challenge.

    • Project-Based Time & Expense: Employees log time directly against specific project task codes linked to active grants. This completely eliminates manual paper timesheets or separate tracking software.
    • Labor Distribution & Caps: Automatically distributes labor costs across multiple programs based on actual hours worked. It also features built-in logic to enforce agency-specific compensation and salary caps (e.g., HHS or DOT limits), ensuring unallowable overages are automatically flagged.
    • Real-Time Project Dashboards: Executive Directors and Project Managers get immediate visibility into project progress, burn rates, and remaining grant balances without waiting for month-end reconciliation.

  • Compliance & Audit Readiness

    RPCs face intense scrutiny from Single Audits, State Controllers, and Federal OIGs. JAMIS Prime acts as an administrative shield.

    • Built-in 2 CFR 200 Compliance Logic: Designed to meet strict federal cost principles. The system enforces strict segregation of duties, tracks procurement thresholds, and ensures all expenses meet allowability and allocability tests.
    • One-Click SEFA Reporting: The Schedule of Expenditures of Federal Awards (SEFA) is notoriously painful to compile manually. JAMIS automates the accumulation of federal expenditures, drastically reducing the time it takes to prepare for the annual Single Audit.
    • Automated Indirect Cost Rate (ICR) Calculation: Effortlessly calculates and applies your negotiated indirect cost rates or fringe benefits to projects, ensuring maximum, legally defensible overhead recovery from federal partners.
    • Immutable Audit Trails: Every transaction, workflow approval, and budget modification leaves a permanent digital footprint, giving external CPA firms and state auditors exactly what they need in a read-only portal.

  • Sub-recipient Monitoring & Stakeholder Transparency

    As pass-through entities, PDCs are legally responsible for the federal funds they pass down to smaller member towns, while also remaining accountable to their local boards.

    • Sub-recipient & Contract Management: Tracks sub-awards and contracts given to local member cities or consultants. Monitor their milestones, expenditures, and compliance requirements directly within the system to satisfy strict federal pass-through oversight mandates.
    • Enhanced Board Reporting: Easily generate clear, graphical financial packets for your Board of Directors (comprising local mayors and county commissioners) to clearly demonstrate how their local dues are being leveraged to secure larger federal investments.
    • Secure Cloud Infrastructure: Built on a secure cloud infrastructure that meets strict federal cybersecurity frameworks (NIST 800-171), protecting sensitive regional infrastructure plans and employee data from external threats.