For various reasons, the government contracting environment can be very challenging for businesses, even in the best of times. Federal government contracts often have detailed terms and conditions that require strict contract oversight and administration. In many cases, the failure to adhere to these requirements can result in delayed payments, penalties, or even cancellation of the contract. And should any of these scenarios occur, winning another government contract could prove to be problematic. JAMIS Prime ERP delivers a fully integrated solution that connects all parties working on a contract to ensure critical decisions are made with consistent and accurate information to help you win more contracts.
Contract Management
JAMIS Prime ERP allows you to manage not only active contracts but also planned contracts. Planned contracts are those that are in an awards or proposal process that have the potential to become an actual contract. Users can define contract start and end dates, contract cost ceilings, burden types/rates, FAR clauses, among others, as well as track any activities and files related to this potential contract through its document management system. Once awarded, users, can quickly transfer the planned contract from a proposed status to pending status and then convert to active, thus streamlining all stages of the contract creation process.
Within the contract management module, users will be able to track current contract details, but also anything that has been changed. JAMIS Prime ERP allows audit history to be run on any screen within the system which helps businesses not lose track or oversight if someone changes any critical values, such as funding.
Contract invoicing can often be a burden for businesses that operate without a fully integrated ERP solution. JAMIS Prime ERP was developed to optimize cash flow by ensuring invoices are prepared correctly the first time, resulting in on-time payments and less back-end administrative work. Furthermore, automation can be utilized when processing all the government-compliant contract billing types JAMIS Prime ERP supports, some of which are cost type, time and material, firm fixed price, and performance-based/milestone. This further reduces manual processes from internal workflows and unlocks faster payments.
Throughout the life of the contract, additional files, activities or notes may need to be added to the contract record. To avoid having to save this information in a separate area of a Sharepoint file, JAMIS Prime ERP supports your document management needs, allowing users to easily drag and drop any pertinent files or information related to the contract in the contract record. Anyone working on the contract can easily access the same information, eliminating any potential disconnect for future decisions.
Subcontract Management
For many contractors, having an ineffective subcontracting system impacts their competitive position in the federal marketplace. JAMIS Prime ERP alleviates that pain and makes your business more competitive by providing a software system that integrates and supports subcontract creation, time entry, and billing. Users can easily create a subcontract agreement and attach it to the associated contract, and once created, manage and track the funding of the subcontract. Subcontractors also have the ability to enter their time within JAMIS Prime ERP, thus providing you with real-time visibility into their hours as they are incurred, and alert users if a subcontractor entered time on a contract that no longer has funding. With JAMIS Prime ERP, contractors will have an effective system that improves subcontract management efficiency and reduces costs.
Customer Relationship Management (CRM)
To be a successful government contractor, you need to have a system in place that manages the entire life cycle of a contract, from when the opportunity is identified to when it is completed. Unfortunately, most solutions aren’t built to handle the unique challenges of government contractors. JAMIS Prime ERP solves these challenges by allowing visibility into the entire life cycle of the contract, including when it is identified, through an embedded CRM solution. This allows your business development, finance, and contracting teams to be in the loop from the beginning so that a federal opportunity pipeline can be established and teaming agreements, or subcontracting arrangements can be made.
Closing:
Government contract and subcontract management can be very challenging for businesses. JAMIS Prime ERP understands this, which is why we offer best-of-breed features and full visibility into the entire life cycle of the contract or subcontract. Are you interested in discussing your needs and seeing JAMIS Prime ERP for yourself? Please contact us today to schedule a demonstration.
